Fleet Maintenance Admin & Invoicing Specialist

Forward Air Corporation; Greeneville (TN); On-site; USD 21,000 - 28,000; Part time

Job summary

Forward Air Corporation in Greeneville, TN is seeking a Part-Time Fleet Maintenance Assistant to support the maintenance team with admin tasks, record-keeping, and invoice processing. You will work on-site, track repairs, reconcile invoices, and coordinate with vendors to ensure timely processing of maintenance transactions.

The role requires a high school diploma or GED, strong organizational skills, attention to detail, and effective communication.

Qualifications

• High school diploma or GED required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Effective communication skills, both verbal and written.
• Experience with maintenance systems or reporting tools is preferred (AS400 familiarity beneficial).

Responsibilities

• Reconcile monthly vendor statements to ensure invoices are received and paid.
• Review and clean accrued maintenance purchase orders.
• Assist with processing, auditing, and tracking of maintenance invoices.
• Research and resolve invoice discrepancies with vendors and internal teams.
• Support relationships with maintenance vendors and service providers.
• Respond to fleet maintenance inquiries from internal customers promptly.
• Maintain accurate maintenance records and supporting files.
• Enter and verify data in fleet management systems.
• Monitor outstanding maintenance transactions and aid issue resolution.
• Assist with organized records to support audits.
• All other duties as assigned.

Skills

Multi-tasking

Organizational skills

Attention to detail

Verbal & written communication

Problem solving

Vendor coordination

Education

High school diploma or GED

Tools

AS400

Job description

Forward Air Corporation in Greeneville, TN is seeking a Part-Time Fleet Maintenance Assistant to support the maintenance team with admin tasks, record-keeping, and invoice processing. You will work on-site, track repairs, reconcile invoices, and coordinate with vendors to ensure timely processing of maintenance transactions.

The role requires a high school diploma or GED, strong organizational skills, attention to detail, and effective communication.