Fleet Maintenance Admin & Invoicing Assistant (On-Site)

Forward Air Corp.; Greeneville (TN); On-site; USD 18,000 - 23,000; Part time

Job summary

Forward Air Corp. is seeking a Fleet Maintenance Assistant to support the maintenance team with records, invoices, vendor communications, and reporting.

The role emphasizes accuracy, timely processing, and professional communication with internal customers and external vendors in a 100% on-site setting. The position requires a high school diploma or GED, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Education: High school diploma or GED equivalent required.
• Strong work ethic with exceptional organizational skills and attention to detail.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Ability to analyze information, identify discrepancies, and support problem resolution.

Responsibilities

• Reconcile monthly vendor statements to ensure invoices have been received, processed, and closed for payment.
• Review and clean accrued maintenance purchase orders that are no longer needed within company systems.
• Assist with the processing, auditing, and tracking of maintenance-related invoices.
• Research and resolve invoice discrepancies by coordinating with vendors and internal stakeholders.
• Support the development and maintenance of positive working relationships with maintenance vendors and service providers.
• Respond to fleet maintenance inquiries from internal customers in a timely and professional manner.
• Maintain accurate maintenance records, documentation, and supporting files.
• Enter, update, and verify data within fleet management and other company systems.
• Monitor outstanding maintenance transactions and assist with issue resolution.

Skills

Organizational skills

Attention to detail

Multi-tasking

Communication skills

Education

High school diploma or GED

Tools

AS400

Job description

Forward Air Corp. is seeking a Fleet Maintenance Assistant to support the maintenance team with records, invoices, vendor communications, and reporting.

The role emphasizes accuracy, timely processing, and professional communication with internal customers and external vendors in a 100% on-site setting. The position requires a high school diploma or GED, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.