Fleet Administrator

remote work; United States; Remote; USD 50,000 - 64,000; Full time

Job summary

Remote Recruitment is recruiting a Fleet Administrator for a UK based employer, fully remote from South Africa. You will manage MOTs, servicing, insurance and driver records to keep the fleet compliant and on the road.

Key duties include scheduling servicing, tracking renewals, and producing cost reports. Experience in fleet administration and proficiency in Excel are essential, with familiarity of Jaama or FleetCheck a bonus.

Qualifications

• Experience with fleet, vehicle or compliance heavy administration.
• Diary and renewal tracking discipline across many moving dates.
• Confident in Excel or Google Sheets for cost and status reporting.
• Comfortable liaising with garages, drivers and suppliers.
• Accurate record keeping under audit conditions.

Responsibilities

• Maintain vehicle records including MOT, service, tax and insurance dates.
• Schedule servicing, repairs and inspections with garages.
• Track driver licences, checks and training renewals.
• Process fuel card, toll and congestion charge administration.
• Log incidents and support insurance claim paperwork.
• Produce fleet cost and compliance reports.

Skills

Fleet administration

Excel/Sheets

Diary/renewal tracking

Liaising with garages

Tools

Jaama

FleetCheck

Job description

About the role

Remote Recruitment is hiring a Fleet Administrator for a UK based employer, fully remote from South Africa. You will keep a UK vehicle fleet compliant and on the road by managing MOTs, servicing, insurance and driver records, ensuring renewals are tracked and nothing expires unnoticed.

What you'll do

• Maintain vehicle records including MOT, service, tax and insurance dates
• Schedule servicing, repairs and inspections with garages
• Track driver licences, checks and training renewals
• Process fuel card, toll and congestion charge administration
• Log incidents and support insurance claim paperwork
• Produce fleet cost and compliance reports

What they're looking for

• Experience with fleet, vehicle or compliance heavy administration
• Diary and renewal tracking discipline across many moving dates
• Confident in Excel or Google Sheets for cost and status reporting
• Comfortable liaising with garages, drivers and suppliers
• Accurate record keeping under audit conditions
• Nice to have familiarity with fleet software such as Jaama or FleetCheck

For applicants in Nigeria

• The listing states remote work from South Africa and UK business hours; it does not mention Nigeria specifically. Confirm timezone requirements before interviewing.
• Work location is described as remote from South Africa with UK hours; explicit Nigeria eligibility is not stated. The listing does not specify visa or work authorization details.
• The listing does not specify whether the role is contractor or employee. Confirm during application process.