Fleet Administrator

Zohorecruit; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

Team Up is seeking a Fleet Administrator for a fully remote role. You will maintain fleet data, support vehicle allocation, and ensure GDPR and compliance across systems.

Responsibilities include data entry, reconciliation across databases, and coordinating with operations to keep records up to date. Familiarity with fleet management and MS 365 tools is essential; prior Jaama Key2 experience is a plus. James Ryan, Team Up HR, may be involved.

Qualifications

• 1–2+ years in administration or data management.
• Strong organizational and detail-oriented skills.
• Experience with fleet, vehicle or asset management is a plus.

Responsibilities

• Maintain accurate vehicle, driver, and fleet data across systems.
• Perform data entry across fleet databases and systems.
• Ensure fleet records are complete, accurate, and up to date.
• Coordinate and reconcile information across fleet systems.
• Manage vehicle and driver information in line with GDPR and policies.
• Support vehicle allocation, returns and leaver processes.
• Track vehicle movements and availability for efficient operations.
• Ensure documentation and system updates are completed on time.
• Support accident, SMR, and incident records administration.
• Assist with fleet compliance, safety and audits.
• Communicate maintenance schedules and requirements to teams.
• Respond to routine queries and escalate as needed.
• Provide guidance on fleet systems and processes.
• Maintain communication with clients, candidates, and stakeholders.
• Identify opportunities to improve data accuracy and processes.
• Support continuous improvement across fleet administration activities.
• Carry out other reasonable duties as requested.

Skills

Data management

Administration

Operations support

Stakeholder engagement

Attention to detail

Tools

Microsoft 365

SharePoint

Jaama Key2

Excel

Job description

At Team Up, we help top talents from the Caucasus region land dream jobs and work remotely for international companies. Our job openings typically cover positions in Operations, HR, Sales, Marketing, and Design, and they may be part-time, full-time, or freelance roles.

Our headquarters are in Georgia and our talent network includes top professionals from Armenia, Georgia, Turkey, and Azerbaijan, creating a diverse and dynamic community.

Job Description

This is a remote position.

About the Role

We are looking for a Fleet Administrator to provide administrative and data management support to the Fleet Department and wider business. The role focuses on maintaining accurate fleet records and systems, supporting vehicle allocation and availability, assisting with compliance and incident administration, and ensuring smooth day-to-day fleet operations.

Your Duties

• Maintain accurate vehicle, driver, and fleet data across internal and external systems.
• Perform data entry and administrative tasks across fleet databases and systems.
• Ensure fleet records are complete, accurate, and up to date.
• Coordinate and reconcile information across different fleet systems.
• Manage vehicle and driver information in line with GDPR and company policies.
• Support vehicle allocation, returns, and leaver processes.
• Track vehicle movements and availability to support efficient fleet operations.
• Ensure required vehicle documentation and system updates are completed accurately and on time.
• Support the administration of accident, SMR, and incident records.
• Assist with fleet compliance, safety, and audit requirements.
• Communicate maintenance schedules and vehicle requirements to operational teams.
• Respond to routine fleet-related queries and escalate issues when required.
• Provide basic guidance to operational teams on fleet systems and administrative processes.
• Maintain effective communication with clients, candidates, and other stakeholders where required.
• Identify opportunities to improve data accuracy and administrative processes.
• Support continuous improvement across fleet administration activities.
• Carry out other reasonable duties as requested.
  

Requirements

• 1–2+ years of experience in administration, data management, operations support, or a similar role
• Strong administrative and organizational skills with excellent attention to detail.
• Good analytical and problem-solving skills.
• Strong written and verbal communication skills.
• Good stakeholder engagement and a solutions-focused approach.
• Experience using Microsoft 365, including Outlook, Word, Excel, SharePoint, and Teams.
• Ability to maintain accurate and confidential records.
• Understanding of GDPR and the importance of data accuracy and confidentiality.
• Positive, flexible approach with a willingness to learn and develop.
• Experience working with fleet, vehicle, or asset management processes is an advantage.
• Experience using Jaama Key2 or a similar fleet management system is a plus.
• Experience communicating progress and information to stakeholders is desirable.