Fleet Admin Assistant — Stable Mon–Fri Schedule + Benefits

Transport Refrigeration Inc; Opelika (AL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

HSA contributions

Paid time off from day one

Life and long-term disability

Job summary

Transport Refrigeration Services is seeking an organized Administrative Assistant to support our fleet service shop. You will handle calls, document management, invoicing, payroll spreadsheets, and daily operations tasks in a fast-paced environment.

Requirements include a high school diploma or equivalent, a valid driver’s license, and successful background checks. Join a stable, long-term career with comprehensive benefits and a Monday–Friday schedule.

Qualifications

• Strong organizational skills and attention to detail are required.
• Excellent communication and customer service abilities.
• Ability to schedule, track tasks, and maintain records.

Responsibilities

• Answer and route incoming calls or take messages.
• Manage accident documentation and records.
• Assist the Operations Manager with daily tasks.
• Maintain monthly and quarterly fuel reports.
• Issue and receive purchase orders.
• Maintain confidential files and documentation.
• Track paperwork and compliance for mobile truck locations.
• Assist the parts department as needed.
• Gather repair information from customers.
• Schedule and assign service work.
• Communicate with customers in person and over the phone.
• Process weekly and monthly invoices.
• Prepare weekly payroll spreadsheets.

Skills

Organizational skills

Attention to detail

Communication

Scheduling

Record keeping

Data entry

Education

High school diploma

Tools

Microsoft Excel

Job description

Transport Refrigeration Services is seeking an organized Administrative Assistant to support our fleet service shop. You will handle calls, document management, invoicing, payroll spreadsheets, and daily operations tasks in a fast-paced environment.

Requirements include a high school diploma or equivalent, a valid driver’s license, and successful background checks. Join a stable, long-term career with comprehensive benefits and a Monday–Friday schedule.