Fleet Administrative Assistant- Opelika, AL

Transport Refrigeration Inc.; Opelika (AL); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

PTO from day one

Employer contributions to HSA

Life and long-term disability

Job summary

Transport Refrigeration Services is seeking an organized Administrative Assistant to support our fleet service shop in Opelika, AL. This role offers a stable career with a day shift, competitive benefits, and a focus on accuracy and confidentiality.

You’ll handle calls, manage documentation, assist the Operations Manager, and contribute to fuel reports, invoices, and payroll. This position is full-time and requires a HS diploma and valid license.

Qualifications

• High school diploma or equivalent required.
• Must hold a valid driver’s license.
• Pre-employment background check and drug screen.

Responsibilities

• Answer and route incoming calls or take messages.
• Assist the Operations Manager with daily tasks.
• Maintain accurate monthly and quarterly fuel reports.
• Issue and receive purchase orders.
• Prepare weekly payroll spreadsheets.
• Process weekly and monthly invoices.

Education

High school diploma or equivalent

Job description

Job Details: Job Location: TRS OPELIKA - OPELIKA, AL 36801, Salary Range: $23.50 - $25.00 Hourly, Job Shift: Day, Join Our Team! – Fleet Administrative Assistant

Are you organized, detail-oriented, and ready to grow in a rewarding environment? Transport Refrigeration Services is looking for a motivated Administrative Assistant to support our fleet service shop. This is a fantastic opportunity for someone seeking a stable, long-term career in a thriving industry!

About Transport Refrigeration Services:

We are a premier provider of fleet maintenance and refrigeration solutions for the transportation industry. With expert technicians, top-tier facilities, and a customer-first approach, we keep fleets running smoothly and cargo at peak quality. From system installations to ongoing maintenance and repairs, we’re your trusted partner in transportation success.

Why You’ll Love It Here:

• Medical, Dental, and Vision Insurance (multiple plan options)
• Consistent Schedule: Monday–Friday, No Weekends!
• Employer Contributions to Health Savings Account (Bi-Weekly)
• Employer-Paid Basic Life and Long-Term Disability Insurance
• 401(k) with company match (after 1 year)
• PTO that starts accruing on day one

Requirements:

• Successfully pass a pre-employment (post offer) background check and drug screen
• High school diploma or equivalent required
• Must hold a valid driver’s license

What You’ll Do:

• Answer and route incoming calls or take messages
• Manage accident documentation and records
• Assist the Operations Manager with daily tasks
• Maintain accurate monthly and quarterly fuel reports
• Issue and receive purchase orders
• Maintain confidential files and documentation
• Track paperwork and compliance for mobile truck locations
• Assist the parts department as needed
• Gather repair information from customers
• Schedule and assign service work
• Communicate with customers in person and over the phone
• Process weekly and monthly invoices
• Prepare weekly payroll spreadsheets
• Additional duties and responsibilities as assigned

Take a Closer Look

Watch our team in action!

Transport Refrigeration Services is proud to be an Equal Opportunity Employer.