Fleet Administrative Assistant

Transport Refrigeration Inc; Opelika (AL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

HSA contributions

Paid time off from day one

Life and long-term disability

Job summary

Transport Refrigeration Services is seeking an organized Administrative Assistant to support our fleet service shop. You will handle calls, document management, invoicing, payroll spreadsheets, and daily operations tasks in a fast-paced environment.

Requirements include a high school diploma or equivalent, a valid driver’s license, and successful background checks. Join a stable, long-term career with comprehensive benefits and a Monday–Friday schedule.

Qualifications

• Strong organizational skills and attention to detail are required.
• Excellent communication and customer service abilities.
• Ability to schedule, track tasks, and maintain records.

Responsibilities

• Answer and route incoming calls or take messages.
• Manage accident documentation and records.
• Assist the Operations Manager with daily tasks.
• Maintain monthly and quarterly fuel reports.
• Issue and receive purchase orders.
• Maintain confidential files and documentation.
• Track paperwork and compliance for mobile truck locations.
• Assist the parts department as needed.
• Gather repair information from customers.
• Schedule and assign service work.
• Communicate with customers in person and over the phone.
• Process weekly and monthly invoices.
• Prepare weekly payroll spreadsheets.

Skills

Organizational skills

Attention to detail

Communication

Scheduling

Record keeping

Data entry

Education

High school diploma

Tools

Microsoft Excel

Job description

Join Our Team! – Fleet Administrative AssistantAre you organized, detail-oriented, and ready to grow in a rewarding environment? Transport Refrigeration Services is looking for a motivated Administrative Assistant to support our fleet service shop. This is a fantastic opportunity for someone seeking a stable, long-term career in a thriving industry! About Transport Refrigeration Services:We are a premier provider of fleet maintenance and refrigeration solutions for the transportation industry. With expert technicians, top-tier facilities, and a customer-first approach, we keep fleets running smoothly and cargo at peak quality. From system installations to ongoing maintenance and repairs, we’re your trusted partner in transportation success. Why You’ll Love It Here:Medical, Dental, and Vision Insurance (multiple plan options)Consistent Schedule: Monday–Friday, No Weekends!Employer Contributions to Health Savings Account (Bi-Weekly)Employer-Paid Basic Life and Long-Term Disability Insurance401(k) with company match (after 1 year)PTO that starts accruing on day one Requirements:Successfully pass a pre-employment (post offer) background check and drug screenHigh school diploma or equivalent requiredMust hold a valid driver’s license What You’ll Do:Answer and route incoming calls or take messagesManage accident documentation and recordsAssist the Operations Manager with daily tasksMaintain accurate monthly and quarterly fuel reportsIssue and receive purchase ordersMaintain confidential files and documentationTrack paperwork and compliance for mobile truck locationsAssist the parts department as neededGather repair information from customersSchedule and assign service workCommunicate with customers in person and over the phoneProcess weekly and monthly invoicesPrepare weekly payroll spreadsheetsAdditional duties and responsibilities as assignedTake a Closer Look Watch our team in action!Transport Refrigeration Services is proud to be an Equal Opportunity Employer.No recruiting agencies, please. Apply directly!