FinTech Administrative Assistant – Front-Office Support

Financial Technology Partners; San Francisco (CA); Hybrid; USD 75,000 - 85,000; Full time

Job summary

FT Partners in San Francisco seeks a polished Administrative Assistant to support Analysts, Associates, Vice Presidents and Directors in a fast-paced office. You will manage calendars, schedule meetings, handle emails, and coordinate travel, ensuring a seamless experience for staff and guests.

Ideal candidates are organized self-starters with strong communication skills, discretion, and the ability to multitask. A Bachelor's degree is preferred, and U.S. work authorization is required.

Qualifications

• 2–4 years in administrative support in professional services or financial services.
• Strong organization and meticulous attention to detail.
• Excellent written and verbal communication with executives and clients.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficient with Word, Excel, PowerPoint, and Access.
• Bachelor's degree preferred.
• U.S. work authorization required; no visa sponsorship.

Responsibilities

• Provide administrative support to senior team members including calendar, meetings, email correspondence, and travel coordination.
• Serve as first point of contact for guests, ensuring a welcoming and professional experience.
• Oversee conference room scheduling and manage catering logistics for internal meetings and client events.
• Assist partners with personal tasks and errands as needed, exercising discretion and good judgment.
• Partner with the Office Manager and Human Resources to maintain adequate office and kitchen supplies.
• Support document management functions, including scanning, copying, filing, and distribution of materials.
• Maintain the cleanliness and organization of shared office spaces to uphold a professional environment.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

FT Partners in San Francisco seeks a polished Administrative Assistant to support Analysts, Associates, Vice Presidents and Directors in a fast-paced office. You will manage calendars, schedule meetings, handle emails, and coordinate travel, ensuring a seamless experience for staff and guests.

Ideal candidates are organized self-starters with strong communication skills, discretion, and the ability to multitask. A Bachelor's degree is preferred, and U.S. work authorization is required.