Administrative Assistant

Financial Technology Partners; San Francisco (CA); Hybrid; USD 75,000 - 85,000; Full time

Job summary

FT Partners in San Francisco seeks a polished Administrative Assistant to support Analysts, Associates, Vice Presidents and Directors in a fast-paced office. You will manage calendars, schedule meetings, handle emails, and coordinate travel, ensuring a seamless experience for staff and guests.

Ideal candidates are organized self-starters with strong communication skills, discretion, and the ability to multitask. A Bachelor's degree is preferred, and U.S. work authorization is required.

Qualifications

• 2–4 years in administrative support in professional services or financial services.
• Strong organization and meticulous attention to detail.
• Excellent written and verbal communication with executives and clients.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficient with Word, Excel, PowerPoint, and Access.
• Bachelor's degree preferred.
• U.S. work authorization required; no visa sponsorship.

Responsibilities

• Provide administrative support to senior team members including calendar, meetings, email correspondence, and travel coordination.
• Serve as first point of contact for guests, ensuring a welcoming and professional experience.
• Oversee conference room scheduling and manage catering logistics for internal meetings and client events.
• Assist partners with personal tasks and errands as needed, exercising discretion and good judgment.
• Partner with the Office Manager and Human Resources to maintain adequate office and kitchen supplies.
• Support document management functions, including scanning, copying, filing, and distribution of materials.
• Maintain the cleanliness and organization of shared office spaces to uphold a professional environment.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Location:Downtown San Francisco(Hybrid – 4 days in office, Friday remote)

Company:FT Partners

Company Overview

Financial Technology Partners (FT Partners) is a premier investment banking firm dedicated exclusively to the financial technology sector — the dynamic intersection of technology-driven solutions and financial services. Founded by Managing Partner Steve McLaughlin, a former senior investment banker at Goldman Sachs, FT Partners comprises a team of highly experienced professionals with backgrounds across the financial technology, M&A, and investment banking divisions of Goldman Sachs, JP Morgan, and other leading institutions. FT Partners has been recognized with the "Dealmaker of the Year" and "Investment Banking Firm of the Year" awards by The M&A Advisor, and continues to be a trusted advisor on some of the most high-profile transactions in the fintech space.

Role Overview

We are seeking a polished, proactive, and highly organized Administrative Assistant to provide essential support to our Analysts, Associates, Vice Presidents, and Directors in our San Francisco office. This individual will play a central role in the day-to-day operations of the office — managing communications, coordinating logistics, and creating a seamless experience for both staff and guests. The ideal candidate is a self-starter who anticipates needs before they arise and takes pride in keeping a professional environment running at its best.

Key Responsibilities

• Provide comprehensive administrative support to senior team members, including calendar management, meeting scheduling, email correspondence, and travel coordination.
• Serve as the first point of contact for guests, ensuring a welcoming and professional experience.
• Oversee conference room scheduling and manage catering logistics for internal meetings and client events.
• Assist partners with personal tasks and errands as needed, exercising discretion and good judgment.
• Partner with the Office Manager and Human Resources to maintain adequate office and kitchen supplies.
• Support document management functions, including scanning, copying, filing, and distribution of materials.
• Maintain the cleanliness and organization of shared office spaces to uphold a professional environment.

Qualifications

• 2–4 years of experience in an administrative support role, preferably within a professional services or financial services environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills, with the maturity and presence to interact confidently with senior executives and clients.
• Demonstrated ability to multitask, prioritize effectively, and thrive in a fast-paced, dynamic setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Access).
• Comfortable operating within a small, collaborative office environment.
• A proactive problem-solver who works well independently and as part of a team.
• Bachelor's degree preferred.
• U.S. work authorization required(the firm does not sponsor work visas).

What We're Looking For

Communication:You communicate clearly and professionally — both in writing and in person — and are equally effective preparing materials and participating in meetings at all levels of the organization.

Collaboration:You bring a team-first mindset, contribute to a positive office culture, and are comfortable working under pressure to meet tight deadlines.

Integrity:You demonstrate sound judgment, a strong ethical compass, and a commitment to maintaining confidentiality in a sensitive business environment.

Growth Mindset:You are eager to develop professionally, invest in your own growth, and contribute to the development of those around you.

Why Join Us?

• Gain meaningful exposure to high-profile transactions spanning billion-dollar deals and high-growth venture capital investments.
• Competitive base salary of $75,000–$85,000, commensurate with experience.
• Excellent career development opportunities within a growing, dynamic firm.
• Direct exposure to premier clients and senior executives in the financial technology space.
• A close-knit, inclusive team culture where your contributions are recognized and valued.

Equal Opportunity Employment

FT Partners is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We welcome applications from all qualified individuals and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.