Executive Assistant / Office Operations

Miller Klein Group, LLC; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Miller Klein Group, LLC, a boutique investment firm in New York, seeks an Executive Assistant/Office Operations professional to support the team and keep the office running smoothly.

Responsibilities include heavy calendar management, meeting coordination, travel arrangements, conference room setup, event coordination, and handling office supplies. The role requires a proactive, detail-oriented self-starter with strong communication skills and MS Office proficiency.

Qualifications

• Bachelor’s degree required.
• 5+ years of administrative support experience in financial services.
• Strong written and verbal communication skills.
• Strong technical skills, MS Office Suite is required.
• Ability to pivot to changing needs and meet deadlines.
• Detail oriented, highly organized and able to work under pressure.
• Team oriented with a self-starter attitude.

Responsibilities

• Provide administrative support to the team including heavy calendar management, meeting coordination, travel arrangements and expenses.
• Arrange and set up/book conference rooms for meetings, ordering food, and setting up equipment.
• Assist with administrative projects.
• Coordinate internal and client events and training sessions.
• Order and organize office and kitchen supplies and track inventory.
• Point person with building management for any maintenance issues.
• Meet and greet guests ensuring a white glove experience.

Skills

Calendar management

Meeting coordination

Financial services experience

Communication skills

MS Office

Organizational skills

Team player

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Boutique investment firm is seeking an Executive Assistant/Office Operations to support the team while ensuring the office runs smoothly.

Responsibilities

• Provide administrative support to the team including heavy calendar management, meeting coordination, travel arrangements and expenses


• Arrange and set up/book conference rooms for meetings, ordering food, and setting up equipment


• Assist with administrative projects


• Coordinate internal and client events and training sessions


• Order and organize office and kitchen supplies and track inventory


• Point person with building management for any maintenance issues


• Meet and greet guests ensuring a white glove experience

Qualifications

• Bachelor’s degree


• 5+ years of administrative support experience in financial services required


• Strong communication skills, both written and verbal


• Strong technical skills, MS Office Suite is required


• Ability to pivot to changing needs


• No job is too small mentality


• Ability to prioritize and meet strict deadlines, and be highly organized and detail oriented


• Must be team oriented and a self-starter