Executive Administrative Assistant – FinTech (SF, Hybrid)

FT Partners; San Francisco (CA); Hybrid; USD 75,000 - 85,000; Full time

Job summary

FT Partners in San Francisco is hiring an Administrative Assistant to support Analysts, Associates, VPs and Directors. You will manage calendars, travel, meeting logistics, and guest relations in a hybrid office (4 days in, Friday remote).

Ideal candidates have 2–4 years of admin experience, excellent organizational and communication skills, and MS Office proficiency. Bachelor's degree preferred. US work authorization required. Salary ranges from $75,000 to $85,000 annually.

Qualifications

• 2–4 years of experience in an administrative support role, preferably within a professional services or financial services environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills, with the maturity and presence to interact confidently with senior executives and clients.
• Demonstrated ability to multitask, prioritize effectively, and thrive in a fast-paced, dynamic setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Access).
• Comfortable operating within a small, collaborative office environment.
• A proactive problem-solver who works well independently and as part of a team.
• Bachelor's degree preferred.
• U.S. work authorization required (the firm does not sponsor work visas).

Responsibilities

• Provide comprehensive administrative support to senior team members, including calendar management, meeting scheduling, email correspondence, and travel coordination.
• Serve as the first point of contact for guests, ensuring a welcoming and professional experience.
• Oversee conference room scheduling and manage catering logistics for internal meetings and client events.
• Assist partners with personal tasks and errands as needed, exercising discretion and good judgment.
• Partner with the Office Manager and Human Resources to maintain adequate office and kitchen supplies.
• Support document management functions, including scanning, copying, filing, and distribution of materials.
• Maintain the cleanliness and organization of shared office spaces to uphold a professional environment.

Skills

Organizational skills

Communication skills

Multitasking

Team collaboration

Problem-solving

Education

Bachelor's degree preferred

Tools

MS Word

MS Excel

PowerPoint

Access

Job description

FT Partners in San Francisco is hiring an Administrative Assistant to support Analysts, Associates, VPs and Directors. You will manage calendars, travel, meeting logistics, and guest relations in a hybrid office (4 days in, Friday remote).

Ideal candidates have 2–4 years of admin experience, excellent organizational and communication skills, and MS Office proficiency. Bachelor's degree preferred. US work authorization required. Salary ranges from $75,000 to $85,000 annually.