Executive Admin & Front Office Specialist

Us Tech Solutions; New York (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

US Tech Solutions in New York is seeking an Administrative Assistant who will report to the Head of Platform Services within Administration & Office Management. You will support priority clients and Global Markets & Banking Americas Front Office personnel, coordinating with other assistants to ensure seamless coverage across staff.

Your daily tasks include travel planning, expense processing, meeting logistics, calendar management, and preparation of reports.

Qualifications

• Bachelor’s degree or higher with a strong understanding of Front Office principles and processes for providing customer and administrative services.
• 3 - 5 years of proven Administrative Assistant experience, preferably in a financial institution.
• Solid understanding of office management procedures and departmental and legal policies.
• Strong project management skills with the ability to develop project plans and manage timelines to meet deliverables.

Responsibilities

• Coordinate travel and expense processing with policy compliance and accuracy.
• Develop and maintain project plans to ensure timely and accurate deliverables.
• Provide direct support to the Head of Platform Services on various projects.
• Plan logistics for internal and external events and meetings.
• Manage calendars, meetings, minutes and reporting in Excel and PowerPoint.
• Support senior stakeholders and internal staff with administrative requests.

Skills

Front Office principles

Project management

Excellent communication

Multitasking and prioritization

Executive support

Education

Bachelor's degree or higher

Tools

ivalua

SailPoint

Concur

Tom Net

Clock Net

UPS

Microsoft Outlook

Microsoft Office Suite

Tableau

Job description

US Tech Solutions in New York is seeking an Administrative Assistant who will report to the Head of Platform Services within Administration & Office Management. You will support priority clients and Global Markets & Banking Americas Front Office personnel, coordinating with other assistants to ensure seamless coverage across staff.

Your daily tasks include travel planning, expense processing, meeting logistics, calendar management, and preparation of reports.