Financial Administrator: AP & QuickBooks (In-Office)

Diamond Braces; Englewood (NJ); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

Discounted orthodontic care

Job summary

Diamond Braces in Englewood, NJ is seeking a Financial Administrator to support Accounts Payable, bookkeeping, QuickBooks Online, and document management. The role requires strong organization and accuracy, with on-site work initially and potential for hybrid scheduling after onboarding.

The position offers competitive starting pay and benefits with opportunities for growth within accounting and finance. You will handle invoices, vendor records, reconciliations, and month-end processes in a

Qualifications

• Accounts Payable, bookkeeping, accounting, or finance administration experience preferred
• Strong attention to detail
• Strong organizational skills
• QuickBooks Online experience preferred
• Microsoft Excel experience
• SharePoint experience is a plus
• Reliable and able to meet deadlines
• Able to commute to Englewood, NJ

Responsibilities

• Support Accounts Payable and bookkeeping operations
• Enter, organize, and track vendor invoices
• Maintain vendor records and W-9 documentation
• Assist with vendor statements and payment inquiries
• Support bank and credit card reconciliation documentation
• Work within QuickBooks Online
• Scan and upload financial documents into SharePoint
• Maintain accurate electronic filing and naming standards
• Identify missing, duplicate, or incomplete records
• Support month-end accounting preparation

Skills

Accounts Payable

Bookkeeping

QuickBooks Online

Microsoft Excel

SharePoint

Tools

QuickBooks Online

SharePoint

Job description

Diamond Braces in Englewood, NJ is seeking a Financial Administrator to support Accounts Payable, bookkeeping, QuickBooks Online, and document management. The role requires strong organization and accuracy, with on-site work initially and potential for hybrid scheduling after onboarding.

The position offers competitive starting pay and benefits with opportunities for growth within accounting and finance. You will handle invoices, vendor records, reconciliations, and month-end processes in a