Accounts Payable & Bookkeeping Specialist — QuickBooks

Diamond Braces Orthodontist: Braces & Invisalign; Englewood (NJ); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

Discounted orthodontic care for staff

Job summary

Diamond Braces Orthodontist: Braces & Invisalign is seeking a Financial Administrator in Englewood, NJ. The role covers Accounts Payable, bookkeeping, QuickBooks Online, and financial document management.

The ideal candidate is organized, accurate, dependable, and able to manage invoices, vendor records, spreadsheets, and accounting systems. In-office work is required initially, with a potential hybrid schedule after onboarding.

Qualifications

• Experience in accounts payable, bookkeeping, or finance administration preferred.
• Strong attention to detail and accuracy.
• Excellent organizational skills and ability to meet deadlines.
• Proficiency with QuickBooks Online and Excel is preferred.

Responsibilities

• Support Accounts Payable and bookkeeping operations.
• Enter, organize, and track vendor invoices.
• Maintain vendor records and W-9 documentation.
• Assist with vendor statements and payment inquiries.
• Support bank and credit card reconciliation documentation.
• Work within QuickBooks Online.
• Scan and upload financial documents into SharePoint.
• Maintain accurate electronic filing and naming standards.
• Identify missing, duplicate, or incomplete records.
• Support month-end accounting preparation.

Skills

Attention to detail

Organizational skills

Reliable and deadline-driven

Communication skills

Tools

QuickBooks Online

Microsoft Excel

SharePoint

Job description

Diamond Braces Orthodontist: Braces & Invisalign is seeking a Financial Administrator in Englewood, NJ. The role covers Accounts Payable, bookkeeping, QuickBooks Online, and financial document management.

The ideal candidate is organized, accurate, dependable, and able to manage invoices, vendor records, spreadsheets, and accounting systems. In-office work is required initially, with a potential hybrid schedule after onboarding.