Accounting Assistant – Accounts Payable & Bookkeeping

Diamond Braces; Englewood (NJ); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

Discounted orthodontic care

Job summary

Diamond Braces in Englewood, NJ is seeking a Financial Administrator to support Accounts Payable, bookkeeping, QuickBooks Online, and document management. The role requires strong organization and accuracy, with on-site work initially and potential for hybrid scheduling after onboarding.

The position offers competitive starting pay and benefits with opportunities for growth within accounting and finance. You will handle invoices, vendor records, reconciliations, and month-end processes in a

Qualifications

• Accounts Payable, bookkeeping, accounting, or finance administration experience preferred
• Strong attention to detail
• Strong organizational skills
• QuickBooks Online experience preferred
• Microsoft Excel experience
• SharePoint experience is a plus
• Reliable and able to meet deadlines
• Able to commute to Englewood, NJ

Responsibilities

• Support Accounts Payable and bookkeeping operations
• Enter, organize, and track vendor invoices
• Maintain vendor records and W-9 documentation
• Assist with vendor statements and payment inquiries
• Support bank and credit card reconciliation documentation
• Work within QuickBooks Online
• Scan and upload financial documents into SharePoint
• Maintain accurate electronic filing and naming standards
• Identify missing, duplicate, or incomplete records
• Support month-end accounting preparation

Skills

Accounts Payable

Bookkeeping

QuickBooks Online

Microsoft Excel

SharePoint

Tools

QuickBooks Online

SharePoint

Job description

Accounting Assistant - Accounts Payable & Bookkeeping

Job Category: Corporate

Requisition Number: SENIO002440

• Posted : September 28, 2026
• Full-Time
• On-site

Locations

Showing 1 location

15 Engle St. Ste 204
Englewood, NJ 07631, USA

Description

Financial Administrator - Accounts Payable & Bookkeeping

Location: Englewood, NJ
Job Type: Full-Time
Schedule: Monday-Friday
Pay: Starting at $22.00 per hour , based on experience and qualification
Work Arrangement: In-office initially; hybrid schedule may be available after onboarding

Position Summary

We are hiring a Financial Administrator to support Accounts Payable, bookkeeping, QuickBooks, and financial document management.

This role is ideal for someone who is organized, accurate, dependable, and comfortable working with invoices, vendor records, spreadsheets, and accounting systems.

Responsibilities

Support Accounts Payable and bookkeeping operations

Enter, organize, and track vendor invoices

Maintain vendor records and W-9 documentation

Assist with vendor statements and payment inquiries

Support bank and credit card reconciliation documentation

Work within QuickBooks Online

Scan and upload financial documents into SharePoint

Maintain accurate electronic filing and naming standards

Identify missing, duplicate, or incomplete records

Support month-end accounting preparation

Qualifications

Accounts Payable, bookkeeping, accounting, or finance administration experience preferred

Strong attention to detail

Strong organizational skills

QuickBooks Online experience preferred

Microsoft Excel experience

SharePoint experience is a plus

Reliable and able to meet deadlines

Able to commute to Englewood, NJ

Medical Insurance

Vision Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

Discounted orthodontic care for employees and eligible family members

Career growth opportunities within Accounting and Finance

Why Join Us

This position offers hands-on exposure to Accounts Payable, bookkeeping, QuickBooks Online, vendor management, reconciliations, and month-end accounting.

There is a clear opportunity to grow into a broader accounting or finance role based on performance.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.