Accounting Assistant – Accounts Payable & Bookkeeping

Diamond Braces Orthodontist: Braces & Invisalign; Englewood (NJ); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

Discounted orthodontic care for staff

Job summary

Diamond Braces Orthodontist: Braces & Invisalign is seeking a Financial Administrator in Englewood, NJ. The role covers Accounts Payable, bookkeeping, QuickBooks Online, and financial document management.

The ideal candidate is organized, accurate, dependable, and able to manage invoices, vendor records, spreadsheets, and accounting systems. In-office work is required initially, with a potential hybrid schedule after onboarding.

Qualifications

• Experience in accounts payable, bookkeeping, or finance administration preferred.
• Strong attention to detail and accuracy.
• Excellent organizational skills and ability to meet deadlines.
• Proficiency with QuickBooks Online and Excel is preferred.

Responsibilities

• Support Accounts Payable and bookkeeping operations.
• Enter, organize, and track vendor invoices.
• Maintain vendor records and W-9 documentation.
• Assist with vendor statements and payment inquiries.
• Support bank and credit card reconciliation documentation.
• Work within QuickBooks Online.
• Scan and upload financial documents into SharePoint.
• Maintain accurate electronic filing and naming standards.
• Identify missing, duplicate, or incomplete records.
• Support month-end accounting preparation.

Skills

Attention to detail

Organizational skills

Reliable and deadline-driven

Communication skills

Tools

QuickBooks Online

Microsoft Excel

SharePoint

Job description

Financial Administrator - Accounts Payable & Bookkeeping

Location: Englewood, NJ

Job Type: Full-Time

Schedule: Monday - Friday

Pay: Starting at $22.00 per hour, based on experience and qualification

Work Arrangement: In-office initially; hybrid schedule may be available after onboarding

Position Summary

We are hiring a Financial Administrator to support Accounts Payable, bookkeeping, QuickBooks, and financial document management.

This role is ideal for someone who is organized, accurate, dependable, and comfortable working with invoices, vendor records, spreadsheets, and accounting systems.

Responsibilities

• Support Accounts Payable and bookkeeping operations
• Enter, organize, and track vendor invoices
• Maintain vendor records and W-9 documentation
• Assist with vendor statements and payment inquiries
• Support bank and credit card reconciliation documentation
• Work within QuickBooks Online
• Scan and upload financial documents into SharePoint
• Maintain accurate electronic filing and naming standards
• Identify missing, duplicate, or incomplete records
• Support month-end accounting preparation

Qualifications

• Accounts Payable, bookkeeping, accounting, or finance administration experience preferred
• Strong attention to detail
• Strong organizational skills
• QuickBooks Online experience preferred
• Microsoft Excel experience
• SharePoint experience is a plus
• Reliable and able to meet deadlines
• Able to commute to Englewood, NJ

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Discounted orthodontic care for employees and eligible family members
• Career growth opportunities within Accounting and Finance
• Potential hybrid schedule after successful onboarding

Why Join Us

This position offers hands-on exposure to Accounts Payable, bookkeeping, QuickBooks Online, vendor management, reconciliations, and month-end accounting.

There is a clear opportunity to grow into a broader accounting or finance role based on performance.