Administrative Assistant - Front Desk & AP/AR Support

BELFOR Holdings Inc.; Boynton Beach (FL); Hybrid; USD 23,000 - 36,000; Full time

Job summary

BELFOR USA Group, Inc. in Boynton Beach, FL is seeking an Administrative Assistant to handle front desk operations, mail, and calls. The role includes accounts payable/receivable tasks, job cost review, and payroll review as needed.

Responsibilities include creating new jobs in JD Edwards, maintaining vendor lists, and reconciling AP statements while ensuring BELFOR standards are met. Training courses may be required.

Qualifications

• Front desk management: phones, visitors, and mail distribution.
• Accounts payable: sorting, matching, scanning invoices.
• Accounts receivable: receiving payments from customers.
• Strong customer service and attention to detail.

Responsibilities

• Maintaining an organized workspace to reflect BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Skills

Customer service

Attention to detail

Time management

Communication skills

Tools

JD Edwards

BCS

Job description

BELFOR USA Group, Inc. in Boynton Beach, FL is seeking an Administrative Assistant to handle front desk operations, mail, and calls. The role includes accounts payable/receivable tasks, job cost review, and payroll review as needed.

Responsibilities include creating new jobs in JD Edwards, maintaining vendor lists, and reconciling AP statements while ensuring BELFOR standards are met. Training courses may be required.