Finance & Admin Coordinator

Beacon Hill Staffing Group, LLC; Pittsburgh (Allegheny County); On-site; USD 38,000 - 47,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Finance Coordinator to be the first point of contact for visitors and staff while supporting the Finance organization with essential administrative tasks. You will manage reception activities, coordinate communications, and assist with routine finance-related duties while upholding accuracy and confidentiality.

The role requires at least a high school diploma with preference for related training, plus 1+ year in reception or administrative support,

Qualifications

• High school diploma or GED required; associate degree or related training preferred.
• 1+ year of reception, administrative support, customer service, or office experience.
• Experience supporting a Finance or Accounting function preferred.
• Proficiency with Microsoft Office including Outlook, Word, and Excel.
• Strong customer service, communication, organization, data-entry and math skills.
• Ability to manage multiple priorities with accuracy and discretion.

Responsibilities

• Greets visitors, employees, vendors, and guests; coordinates sign-in, directions, and access to the office.
• Answers and routes incoming calls and inquiries; handles mail, invoices, statements, and other correspondence.
• Provides routine administrative support including data entry, scanning, filing, calendar coordination, meeting support, and spreadsheet updates.
• Routes vendor invoices, expense documentation, payment inquiries, and other financial records to Finance or Accounting.
• Maintains organized records and supports retention, audit preparation, and information requests.
• Maintains the reception area, office supplies, and general front-office organization.
• Handles confidential business and financial information with discretion and performs other duties as assigned.

Skills

Customer service

Communication

Organization

Data entry

Attention to detail

Multitasking

Education

High school diploma or GED

Associate degree or additional training in Business, Accounting, Finance, or Office Administration

Tools

Microsoft Office (Outlook, Word, Excel)

ERP systems

Accounting software

Job description

Beacon Hill Staffing Group, LLC is seeking a Finance Coordinator to be the first point of contact for visitors and staff while supporting the Finance organization with essential administrative tasks. You will manage reception activities, coordinate communications, and assist with routine finance-related duties while upholding accuracy and confidentiality.

The role requires at least a high school diploma with preference for related training, plus 1+ year in reception or administrative support,