Conference & Events Administrative Coordinator

Beacon Hill Staffing Group, LLC; Chicago (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an organized administrative professional to support association leadership and conference planning efforts in a fast-paced environment. You will help with registrations, attendee communications, and data management while coordinating meetings and event materials.

The role involves on-site conference support, liaison with members and vendors, and maintaining accurate documentation. Strong MS Office skills and a customer-focused mindset are essential.

Qualifications

• 3+ years of administrative, office support, customer service, association, nonprofit, or event-related experience.

Responsibilities

• Provide administrative support to association leadership and conference planning teams.
• Assist with conference registration, attendee communications, and database updates.
• Coordinate meeting schedules, conference calls, and planning meetings.
• Prepare agendas, meeting materials, name badges, attendee lists, and conference packets.
• Support communication with members, speakers, sponsors, exhibitors, and vendors.

Skills

Administrative experience

Microsoft Office

Organizational skills

Communication skills

Data entry

Team collaboration

Tools

Outlook

Word

Excel

PowerPoint

Job description

Beacon Hill Staffing Group, LLC is seeking an organized administrative professional to support association leadership and conference planning efforts in a fast-paced environment. You will help with registrations, attendee communications, and data management while coordinating meetings and event materials.

The role involves on-site conference support, liaison with members and vendors, and maintaining accurate documentation. Strong MS Office skills and a customer-focused mindset are essential.