Receptionist & Office Operations Coordinator

Beacon Hill Staffing Group, LLC; Pineville (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced office administrator to join our team in Pineville, NC. You will manage front-desk operations, greet visitors, screen calls, and coordinate mail and deliveries, while supporting HR and IT with daily tasks.

Strong organizational and confidentiality skills are essential. You will also assist with conference room scheduling, event coordination, and vendor liaison duties, ensuring a polished, professional office environment and smooth

Qualifications

• Excellent customer service and professional communication.
• Discretion with confidential information and sensitive data.
• Strong organizational and multitasking abilities.

Responsibilities

• Open/close office and manage security as required.
• Greet visitors and direct to appropriate staff.
• Answer calls and screen messages on multi-line system.
• Monitor voicemails, emails, and other messages daily.
• Handle mail, parcels, and deliveries with logs.
• Coordinate meeting rooms and catering logistics.
• Maintain databases, spreadsheets, and guides.
• Support HR with updating contact lists and records.
• Assist with events, inquiries, and vendor coordination.
• Back up Executive Admin duties as needed.

Skills

Customer Service

Communication

Organizational Skills

Time Management

Confidentiality

MS Word

MS Excel

MS Outlook

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Office Equipment

Job description

Beacon Hill Staffing Group, LLC is seeking an experienced office administrator to join our team in Pineville, NC. You will manage front-desk operations, greet visitors, screen calls, and coordinate mail and deliveries, while supporting HR and IT with daily tasks.

Strong organizational and confidentiality skills are essential. You will also assist with conference room scheduling, event coordination, and vendor liaison duties, ensuring a polished, professional office environment and smooth