Finance & Admin Assistant | QuickBooks & Payroll

Covet Security Alarm & Audio LLC; Fenton (MI); On-site; USD 36,000 - 52,000; Full time

Job summary

Covet Security Alarm & Audio LLC, based in Fenton, MI, is seeking an organized administrative professional to join our small team. You will handle invoicing, payroll processing, timecards, document management, and office operations while ensuring accuracy and compliance.

Ideal candidates have 3+ years in admin/secretarial roles, proficiency with QuickBooks and ADP, and strong communication skills. A high school diploma is required; a degree in accounting/finance is a plus.

Qualifications

• High School diploma or equivalent.
• 3+ years of Administrative/Secretarial experience.
• Preferred Associate/Bachelor degree in accounting, finance, business administration, or related field.
• Excellent written and verbal communication skills.
• Excellent organization skills and attention to detail.
• Proficient keyboarding skills of 40 WPM.
• Experience with QuickBooks, ADP, and Microsoft 360 (Outlook, Word, Excel).
• Pass state and federal background checks; no felonies or high misdemeanors.

Responsibilities

• Manage accounts receivable and payable; process invoices and payments accurately and timely.
• Generate billing statements using QuickBooks; prepare paper billing as requested.
• Prepare quarterly reports and insurance audits in compliance with regulations.
• Reconcile bank statements and identify discrepancies.
• Process weekly payroll and onboarding documentation for subcontractors.
• Review employee timecards for accuracy and adherence to policies.
• Perform bookkeeping tasks including data entry and file maintenance.
• Organize receipts, expense reports, and financial records.
• Handle phone calls, messages, and basic customer assistance.

Skills

Administrative experience

Secretarial experience

Organized communication

Detail-oriented

Strong work ethic

Team player

Problem-solving

Positive attitude

Education

Associate/Bachelor degree in accounting/finance/business administration

Tools

QuickBooks

ADP

Microsoft 360 (Outlook, Word, Excel)

Job description

Covet Security Alarm & Audio LLC, based in Fenton, MI, is seeking an organized administrative professional to join our small team. You will handle invoicing, payroll processing, timecards, document management, and office operations while ensuring accuracy and compliance.

Ideal candidates have 3+ years in admin/secretarial roles, proficiency with QuickBooks and ADP, and strong communication skills. A high school diploma is required; a degree in accounting/finance is a plus.