Administrative Assistant

Covet Security Alarm & Audio LLC; Fenton (MI); Sur place; USD 36 000 - 52 000; Plein temps

Résumé du poste

Covet Security Alarm & Audio LLC, based in Fenton, MI, is seeking an organized administrative professional to join our small team. You will handle invoicing, payroll processing, timecards, document management, and office operations while ensuring accuracy and compliance.

Ideal candidates have 3+ years in admin/secretarial roles, proficiency with QuickBooks and ADP, and strong communication skills. A high school diploma is required; a degree in accounting/finance is a plus.

Qualifications

• High School diploma or equivalent.
• 3+ years of Administrative/Secretarial experience.
• Preferred Associate/Bachelor degree in accounting, finance, business administration, or related field.
• Excellent written and verbal communication skills.
• Excellent organization skills and attention to detail.
• Proficient keyboarding skills of 40 WPM.
• Experience with QuickBooks, ADP, and Microsoft 360 (Outlook, Word, Excel).
• Pass state and federal background checks; no felonies or high misdemeanors.

Responsabilités

• Manage accounts receivable and payable; process invoices and payments accurately and timely.
• Generate billing statements using QuickBooks; prepare paper billing as requested.
• Prepare quarterly reports and insurance audits in compliance with regulations.
• Reconcile bank statements and identify discrepancies.
• Process weekly payroll and onboarding documentation for subcontractors.
• Review employee timecards for accuracy and adherence to policies.
• Perform bookkeeping tasks including data entry and file maintenance.
• Organize receipts, expense reports, and financial records.
• Handle phone calls, messages, and basic customer assistance.

Connaissances

Administrative experience

Secretarial experience

Organized communication

Detail-oriented

Strong work ethic

Team player

Problem-solving

Positive attitude

Formation

Associate/Bachelor degree in accounting/finance/business administration

Outils

QuickBooks

ADP

Microsoft 360 (Outlook, Word, Excel)

Description du poste

Covet Security Alarm & Audio LLC is a security installation company with 30+ years, based in Fenton, MI. We specialize in commercial security solutions including CCTV/Video surveillance, access control, and intrusion alarms. With over 30 years of industry experience, we provide custom security solutions for businesses across multiple industries, managing projects nationwide with a focus on quality, reliability, and long-term client relationships.

Open Role

Responsibilities

• Manage accounts receivable and payable, ensuring accurate and timely processing of invoices and payments.
• Generate billing statements using QuickBooks, and manually prepare paper billing when requested by customers.
• Facilitate and prepare quarterly reports and insurance audits in compliance with regulatory requirements.
• Reconcile bank statements, ensuring accuracy and identifying any discrepancies or errors.
• Processing weekly Payroll.
• Onboarding documentation for subcontractors
• Review and manage employee timecards, ensuring accuracy and adherence to company policies and procedures.
• Perform bookkeeping tasks, including data entry, record keeping, and maintaining financial files and documents.
• Organize and maintain receipts, expense reports, and financial records.
• Occasionally answer phone calls, take messages, and provide basic customer assistance / redirect them to the appropriate team member.
• Handle mail distribution and ensure timely processing of incoming/outgoing correspondence.
• Maintain the office space, ensuring cleanliness, organization, and professional appearance.
• Organize and maintain receipts, expense reports, and financial records.
• MOST IMPORTANT THING: Make coffee in the morning!

Desirable Qualities and Skills

• Comfortable working in a small business atmosphere.
• Ability to work independently without constant oversight.
• Organized communication skills, and attention to detail.
• Positive Attitude: Maintains a positive and optimistic mindset, contributing to a harmonious work environment and fostering teamwork and collaboration.
• Strong Work Ethic: Demonstrates a proactive and self-motivated approach to work, taking initiative and completing tasks efficiently without constant oversight.
• Team Player: Works effectively and cooperatively with others, fostering a supportive and inclusive atmosphere within a small team setting (1-10 employees).
• Problem-Solving Skills: Exhibits strong problem-solving abilities, able to identify and address issues promptly and independently, ensuring smooth operations and minimizing disruptions.
• Flexibility and Adaptability: Adapts to changing priorities and business needs, is willing to take on additional responsibilities when required, and maintains a flexible approach to work.
• Dedication to Success: Possesses a genuine desire to contribute to the overall success of the business, taking ownership of tasks, and actively seeking opportunities for improvement and growth. Enforcing company policies and holding fellow teammates accountable.

Qualifications

• High School diploma or equivalent.
• 3 + years of experience in Administrative/Secretarial experience.
• Preferred Associate/Bachelor degree in accounting, finance, business administration, or a related field.
• Excellent written and verbal communication skills.
• Excellent organization skills and attention to detail.
• Proficient keyboarding skills of 40 WPM
• Experience with QuickBooks, ADP, and Microsoft 360 (Outlook, Word, Excel).
• REQUIRED: Be able to pass both a state and federal background check. No felonies or high misdemeanors.

Helpful links

• Website: https://covetsecurity.com
• LinkedIn: https://www.linkedin.com/company/covet-security/