Field Operations Administrative Coordinator

Ryan Companies US, Inc.; Milwaukee (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive Salary

Medical, Dental and Vision Benefits

Retirement and Savings Benefits

Flexible Spending and Health Savings

Life Insurance

Disability (Short/Long-Term)

Educational Assistance

Paid Time Off (PTO)

Employee Assistance/Wellness Programs

Parenting Benefits

Employee Discount Programs

Pet insurance

Ryan Foundation - charitable matching

Paid Time for Volunteer Events

Job summary

Ryan Companies US, Inc. is seeking a Field Assistant to provide essential administrative support to the Regional or Sector Field Coordinator and the field team.

The role requires strong organizational and communication skills, with the ability to handle onboarding, payroll processes, travel, and compliance training. You will coordinate with multiple managers, manage confidential information, and ensure timely execution of tasks on diverse projects.

Qualifications

• 2–3 years of administrative experience.
• Ability to support multiple managers.
• Maintain confidentiality and professional demeanor.
• Strong verbal and written communication and organizational skills.

Responsibilities

• Assist with weekly payroll processes and time-entry review.
• Coordinate onboarding, training, and compliance for new field staff.
• Order and manage field technology, PPE, visas and travel arrangements.
• Maintain field documents, vendor onboarding, and expense processing.
• Prepare safety manuals, posters, and maintain certifications tracking.
• Support field meetings, reporting, and coordination with RFC.
• Communicate with unions on terminations and pay changes where applicable.
• Administer fleet records and driver updates.

Skills

Administrative support

Multitasking / prioritization

Communication skills

Confidentiality

Organizational skills

Team coordination

Construction terminology knowledge

Tools

Proliance

AL Mobile

Concur

CornerStone OnDemand

Box

WebEx

Job description

Ryan Companies US, Inc. is seeking a Field Assistant to provide essential administrative support to the Regional or Sector Field Coordinator and the field team.

The role requires strong organizational and communication skills, with the ability to handle onboarding, payroll processes, travel, and compliance training. You will coordinate with multiple managers, manage confidential information, and ensure timely execution of tasks on diverse projects.