Field Administrative Coordinator

Ryan Companies US, Inc.; Kansas City (MO); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits

Retirement and Savings Benefits

Flexible Spending and Health Savings (

Life Insurance

Short-Term and Long-Term Disability

Educational Assistance

Paid Time Off (PTO)

Employee Assistance and Wellness

Parenting Benefits

Employee Discount Programs

Pet Insurance

Ryan Foundation - charitable matching

Job summary

Ryan Companies is seeking a Field Assistant to provide administrative support to the Regional or Sector Field Coordinator and assigned Field team members in Atlanta. The role requires strong leadership, organization, time management, and professional communication, with adherence to safety-sensitive protocols on job sites.

Responsibilities include payroll support, onboarding, compliance training, PPE provisioning, invoicing, and coordination of field operations, travel, and vendor interactions.

Qualifications

• 2–3 years administrative experience required.
• Ability to support multiple managers.
• Ability to prioritize and communicate workload.
• Maintain confidentiality and display professionalism.
• Strong verbal, written and analytical skills required; very strong organizational skills.
• Strong knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
• Ability to learn industry specific software programs including, but not limited to, Proliance, AL Mobile, Concur, CornerStone OnDemand, Box and WebEx.
• Thorough knowledge of construction terminology and processes.

Responsibilities

• Assist with weekly Field payroll process; support time entry through AL Mobile, pre-processing time entry review, post-processing reporting, and tracking of accrued and used Field PTO.
• Assign jobsite PPE, Safety Manual and safety Data Sheets.
• Conduct new Field employee onboarding/coaching training, to include new hire paperwork, required compliance training completion, orientation/role-based training curriculums and system training on; company intranet navigation, cloud-based network file system, weekly time entry, visa purchase processing procedures, travel booking, expense/mileage reimbursements, etc.
• Field requests for new or updated technology needs.
• Create and maintain travel incentive and per diem records, job-specific compensation changes, new hire paperwork, personnel files, apprenticeship modifications, etc.
• Retrieve monthly credit card statements for team and distribute. Train new Field employees and complete process for departed team members.
• Communicate with Unions about terminations, apprentice status and pay changes, school requirements, etc., where applicable.
• Prepare and distribute site specific safety manuals, hard hat stickers, and labor law posters.
• Track Safety training requirements/certificates and schedule training, as needed, including Forklift, OSHA 10/30, First Aid, CPR, and AED certifications.
• Manage local Stormwater Management training requirements, schedule training, and track jobsite Stormwater Permits.
• Process and distribute notifications for Ryan's 10-month warranty process.
• Administer Field fleet vehicle records, license fees and registration renewal for regional vehicles.
• Assist region with Yard/Tool tracking, rental rates, and coordinate deliveries as needed.
• Assign prescription safety glasses benefit to eligible employees.
• Assign and inactivate daily safety questions for eligible employees.
• Manage Ryan owned AEDs and update tracking as project assignments change.
• Plan and arrange all needs for annual safety banquet events.
• Code and route department invoices in Nexus; add new vendors; request check payments.
• Manage regional milestone anniversary recognition including bonus program, medallion/certificate distribution, jacket recognition and luncheon.
• Assist the RFC with quarterly and/or monthly Field meetings; organize agenda, PowerPoint, meeting minutes.
• Collect and route field mail as needed; coordinate messenger services and special delivery needs.
• Distribute updated policies and procedures to all field personnel when needed.
• Communicate clearly and act as a liaison for all interdepartmental inquiries.
• Supports and receives special assignments from the Field Assistant Manager.
• Perform other related administrative duties and responsibilities as required or assigned.

Skills

Administrative experience

Multi-manager support

Prioritization

Confidentiality

Professionalism

Organizational skills

Analytical skills

MS Word

MS Excel

MS Outlook

MS PowerPoint

Proliance

AL Mobile

Concur

CornerStone OnDemand

Box

WebEx

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Proliance

AL Mobile

Concur

CornerStone OnDemand

Box

WebEx

Job description

Ryan Companies is seeking a Field Assistant to provide administrative support to the Regional or Sector Field Coordinator and assigned Field team members in Atlanta. The role requires strong leadership, organization, time management, and professional communication, with adherence to safety-sensitive protocols on job sites.

Responsibilities include payroll support, onboarding, compliance training, PPE provisioning, invoicing, and coordination of field operations, travel, and vendor interactions.