Field Operations Assistant

Ryan Companies US, Inc.; Atlanta (GA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive Salary

Medical, Dental and Vision Benefits

Retirement and Savings Benefits

Flexible Spending and Health Savings

Life Insurance

Short-Term and Long-Term Disability

Educational Assistance

Paid Time Off (PTO)

Employee Assistance and Wellness

Parenting Benefits

Employee Discount Programs

Pet insurance

Ryan Foundation – charitable matching

Paid Time for Volunteer Events

Job summary

Ryan Companies is seeking a Field Assistant in Atlanta to provide administrative support to the Regional or Sector Field Coordinator and assigned Field team members. This role requires understanding procedures and guidelines and the ability to initiate and manage standard tasks with little supervision.

This position is safety sensitive and reports to the Field Coordinator and Field Assistant Manager. The role emphasizes leadership, organizational and time management skills, strong verbal and

Qualifications

• 2–3 years administrative experience required.
• Ability to support multiple managers.
• Ability to prioritize and communicate workload.
• Maintain confidentiality and display professionalism.
• Strong verbal, written and analytical skills; very strong organizational skills.
• Strong knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
• Ability to learn industry specific software programs including Proliance, AL Mobile, Concur, CornerStone OnDemand, Box and WebEx.
• Thorough knowledge of construction terminology and processes.

Responsibilities

• Assist with weekly Field payroll process; support time entry through AL Mobile, pre-processing time entry review, post-processing reporting, and tracking of accrued and used Field PTO.
• Order Field new hire technology, business cards and visa purchasing cards. Assign jobsite PPE, Safety Manual and Safety Data Sheets.
• Conduct new Field employee onboarding/coaching training, to include new hire paperwork, required compliance training completion, orientation/role-based training curriculums and system training on; company intranet navigation, cloud-based network file system, weekly time entry, visa purchase processing procedures, travel booking, expense/mileage reimbursements, etc.
• Create and maintain travel incentive and per diem records, job-specific compensation changes, new hire paperwork, personnel files, apprenticeship modifications, etc.
• Retrieve monthly credit card statements for team and distribute. Train new Field employees and complete process for departed team members.
• Communicate with Unions about terminations, apprentice status and pay changes, school requirements, etc., where applicable.
• Prepare and distribute site specific safety manuals, hard hat stickers, and labor law posters. Include any state or municipality specific requirements.

Skills

Administrative experience

Multitasking / workload management

Communication skills

Professionalism / confidentiality

Organizational skills

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Proliance

AL Mobile

Concur

CornerStone OnDemand

Box

WebEx

Job description

Ryan Companies is seeking a Field Assistant in Atlanta to provide administrative support to the Regional or Sector Field Coordinator and assigned Field team members. This role requires understanding procedures and guidelines and the ability to initiate and manage standard tasks with little supervision.

This position is safety sensitive and reports to the Field Coordinator and Field Assistant Manager. The role emphasizes leadership, organizational and time management skills, strong verbal and