Field Operations Admin Specialist - Payroll & Onboarding

Ryan Companies US, Inc.; Tampa (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits

Paid Time Off (PTO)

Educational Assistance

Life Insurance

Disability Insurance

Employee Discount Programs

Job summary

Ryan Companies US, Inc. is seeking a Field Assistant to support the Regional or Sector Field Coordinator and field team members. The role requires leadership, strong organization, and the ability to manage tasks with minimal supervision in a safety-sensitive environment.

The ideal candidate will handle onboarding, payroll support, travel arrangements, and documentation, while maintaining confidentiality and a professional demeanor across multiple managers and regions.

Qualifications

• 2-3 years of administrative experience required.
• Ability to support multiple managers and priorities.
• Maintain confidentiality and display professionalism.
• Strong verbal, written and analytical skills; excellent organizational skills.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
• Wamiliarity with industry software like Proliance, AL Mobile, Concur, CornerStone OnDemand, Box and WebEx.

Responsibilities

• Assist with administrative tasks for the Field team and coordinators.
• Coordinate onboarding, safety and compliance training as required.
• Manage travel, time entry, and PTO tracking for field staff.
• Support invoicing, vendor setup, and field-related admin processes.
• Maintain and distribute site safety materials and postings.

Skills

Administrative experience

Multitask management

Prioritization

Confidentiality

Verbal and written communication

Organizational skills

MS Office (Word/Excel/Outlook/PowerP

Industry software awareness

Construction terminology

Tools

Proliance

AL Mobile

Concur

CornerStone OnDemand

Box

WebEx

Job description

Ryan Companies US, Inc. is seeking a Field Assistant to support the Regional or Sector Field Coordinator and field team members. The role requires leadership, strong organization, and the ability to manage tasks with minimal supervision in a safety-sensitive environment.

The ideal candidate will handle onboarding, payroll support, travel arrangements, and documentation, while maintaining confidentiality and a professional demeanor across multiple managers and regions.