Field Administrative Coordinator — Payroll & Safety Support

Ryan Companies US, Inc.; Chicago (IL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive Salary

Medical, Dental and Vision Benefits

Retirement and Savings Benefits

Flexible Spending and Health Savings

Life Insurance

Disability Benefits

Educational Assistance

Paid Time Off (PTO)

Employee Assistance

Job summary

Ryan Companies US, Inc. seeks a Field Assistant in Atlanta to provide administrative support to the Regional or Sector Field Coordinator and field teams. You will manage time entry, onboarding, compliance, and payroll-related tasks with a professional demeanor.

You will coordinate invoicing, vendor onboarding, safety postings, and training records while supporting multiple managers. This safety-sensitive role requires strong communication and organizational skills to maintain project workflows

Qualifications

• Previous 2-3 years administrative experience required.
• Ability to support multiple managers and prioritize workload.
• Strong verbal, written and analytical skills; professional demeanor and confidentiality emphasized.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
• Familiarity with industry software: Proliance, AL Mobile, Concur, CornerStone OnDemand, Box, WebEx.

Responsibilities

• Assist with weekly Field payroll processes; support time entry through AL Mobile and reporting.
• Arrange new hire technology, business cards, PPE and safety materials.
• Coordinate onboarding and compliance training for new Field employees and ongoing training.
• Process field invoices, vendor onboarding, and expense reimbursements.
• Maintain safety manuals, posters, and state/federal regulatory postings.
• Track safety training and permits; manage Field fleet records and driver lists.
• Support field meetings, agendas, minutes, and travel arrangements.
• Assist with regional field operations and coordination among team members.

Skills

leadership

organizational skills

time management

verbal communication

written communication

team building

professional demeanor

emotional intelligence

confidentiality

influence

multitask support

attention to detail

Tools

Proliance

AL Mobile

Concur

CornerStone OnDemand

Box

WebEx

Job description

Ryan Companies US, Inc. seeks a Field Assistant in Atlanta to provide administrative support to the Regional or Sector Field Coordinator and field teams. You will manage time entry, onboarding, compliance, and payroll-related tasks with a professional demeanor.

You will coordinate invoicing, vendor onboarding, safety postings, and training records while supporting multiple managers. This safety-sensitive role requires strong communication and organizational skills to maintain project workflows