Field Operations Admin & Invoicing Specialist

TXO Partners LP; Sidney (MT); On-site; USD 42,000 - 54,000; Full time

Job summary

TXO Partners LP is seeking an Administrative Assistant to provide administrative and operational support to field personnel and foremen. Primary duties include processing invoices, maintaining grease records, and generating related reports.

The role requires 3+ years of office experience, strong Microsoft Office skills, and the ability to manage multiple tasks with minimal supervision. A valid driver's license is required for company vehicle support.

Qualifications

• High school diploma or equivalent preferred.
• 3+ years of administrative experience preferred.
• Proficiency in Microsoft Office applications, email, data entry, and electronic document management.
• Ability to use or learn OpenInvoice and ProdView in support of invoice processing and field operations.
• Strong attention to detail and organizational skills, particularly in invoice coding, verification, and operational recordkeeping.
• Strong written and verbal communication skills, including the ability to prepare professional correspondence and reports.
• Ability to prioritize competing responsibilities, meet deadlines, follow established procedures, and maintain accurate documentation with minimal supervision.
• Ability to work collaboratively with administrative personnel, field staff, foremen, vendors, and corporate office contacts.
• Maintain a valid driver's license and an acceptable driving record in accordance with company requirements to operate company vehicles as needed.

Responsibilities

• Review, code, verify, and process invoices for accuracy and completeness.
• Route invoices to appropriate personnel for approval and processing.
• Process invoices in OpenInvoice according to routing responsibilities.
• Follow up on invoice discrepancies, missing documentation, and approvals as needed.
• Complete end-of-month documentation and turnover, including grease books or run tickets.
• Maintain organized electronic and physical filing systems for invoices and records.
• Provide administrative support to field personnel and foremen for documentation and reporting needs.
• Assist operators, consultants, and vendors with basic administrative questions.
• Draft correspondence and prepare reports related to administrative responsibilities.
• Maintain open communication with the administrative team and offer cross-duty support.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Time management

Collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

OpenInvoice

ProdView

Job description

TXO Partners LP is seeking an Administrative Assistant to provide administrative and operational support to field personnel and foremen. Primary duties include processing invoices, maintaining grease records, and generating related reports.

The role requires 3+ years of office experience, strong Microsoft Office skills, and the ability to manage multiple tasks with minimal supervision. A valid driver's license is required for company vehicle support.