Administrative Assistant — Invoicing & Office Support

Magnolia Oil & Gas; College Station (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Magnolia Oil & Gas is seeking an Administrative Assistant to support its College Station field office. The role handles a broad range of office duties, including accounts payable, time and expense tracking, and invoice reconciliation.

The ideal candidate will have 3+ years in a similar role, strong MS Office skills, and a detail-oriented mindset. You will collaborate with the administration team and operational leaders to ensure smooth daily operations in a dynamic energy environment.

Qualifications

• High school diploma or equivalent.
• 3+ years in administrative role.
• Proficient in Microsoft Office: Outlook, Excel, Word.

Responsibilities

• Answer phones and greet visitors.
• Evaluate, code, and process inbound invoices in OpenInvoice.
• Collect and distribute mail.
• Enter data and generate reports using operational systems.
• Compile and send weekly and monthly run tickets to the corporate office.
• Provide general administrative support to operational leaders.

Skills

MS Office

Data entry

Phone etiquette

Time management

Interpersonal skills

Education

High School Diploma

Tools

OpenInvoice

Job description

Magnolia Oil & Gas is seeking an Administrative Assistant to support its College Station field office. The role handles a broad range of office duties, including accounts payable, time and expense tracking, and invoice reconciliation.

The ideal candidate will have 3+ years in a similar role, strong MS Office skills, and a detail-oriented mindset. You will collaborate with the administration team and operational leaders to ensure smooth daily operations in a dynamic energy environment.