Operations Admin & Invoicing Specialist

Magnolia-Oil-; Giddings (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Magnolia Oil & Gas is seeking an Administrative Assistant to support our field office in Giddings, TX. The role covers a wide range of administrative tasks, with accounting duties such as invoice coding and processing, serving as a critical link between the administration team and operational leaders.

Responsibilities include answering phones and greeting visitors, coding and processing inbound invoices in OpenInvoice, collecting and distributing mail, data entry and reporting, compiling weekly

Qualifications

• High school diploma or equivalent, required.
• 3+ years of experience in similar administrative role, preferred.
• Good time management, communication, and interpersonal skills.
• Proficient in Microsoft Office applications, including Outlook, Excel, and Word.
• Excellent attention to detail.
• General analytical and basic math skills.
• Able to multitask and manage competing priorities effectively.

Responsibilities

• Answer phones and greet visitors.
• Evaluate, code, and process inbound invoices in OpenInvoice.
• Collect and distribute mail.
• Enters data and generate reports using various operational systems.
• Compile and send weekly and monthly run tickets to the corporate office.
• Provide general administrative support to operational leaders.

Skills

MS Office proficiency

Time management

Communication skills

Multitasking

Analytical skills

Education

High school diploma or equivalent

Tools

OpenInvoice

Job description

Magnolia Oil & Gas is seeking an Administrative Assistant to support our field office in Giddings, TX. The role covers a wide range of administrative tasks, with accounting duties such as invoice coding and processing, serving as a critical link between the administration team and operational leaders.

Responsibilities include answering phones and greeting visitors, coding and processing inbound invoices in OpenInvoice, collecting and distributing mail, data entry and reporting, compiling weekly