Administrative Assistant: Invoicing & Office Ops (On-site)

Magnolia-Oil-; College Station (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Magnolia Oil & Gas is seeking an Administrative Assistant to support our College Station field office. The role involves a broad range of administrative tasks and accounting duties such as invoice coding and processing, time and expense tracking, and invoice reconciliation.

You will work closely with the administration team and operations leaders, handling phones, mail, data entry, and generating reports using multiple systems to support daily operations and reporting to our corporate office.

Qualifications

• High school diploma or equivalent required.
• 3+ years in a similar administrative role preferred.
• Strong time management and communication skills.
• Proficient with Microsoft Office, Outlook, Excel and Word.

Responsibilities

• Answer phones and greet visitors.
• Code and process inbound invoices in OpenInvoice.
• Collect and distribute mail.
• Enter data and generate reports using operational systems.
• Compile and send weekly and monthly run tickets to the corporate office.
• Provide general administrative support to operational leaders.

Skills

Time management

Communication

Multitasking

Microsoft Office

Education

High school diploma

Tools

Microsoft Outlook

Excel

Word

Job description

Magnolia Oil & Gas is seeking an Administrative Assistant to support our College Station field office. The role involves a broad range of administrative tasks and accounting duties such as invoice coding and processing, time and expense tracking, and invoice reconciliation.

You will work closely with the administration team and operations leaders, handling phones, mail, data entry, and generating reports using multiple systems to support daily operations and reporting to our corporate office.