Field Office Admin Specialist — AP/AR, Payroll & JD Edwards

Plumbing Professors; Troy (MI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

BELFOR is seeking an organized administrative professional to support a field office. You will handle incoming mail and calls, direct inquiries to the responsible party, and manage vendor and customer files.

Responsibilities include creating new jobs in JD Edwards, maintaining up-to-date job files for estimator review, and reconciling AP statements and vendor lists using JD Edwards and BCS.

Qualifications

• Experience handling front desk duties, mail, and visitor management.
• Strong AP/AR processes, vendor invoicing, and deposit handling.
• Customer service mindset with attention to detail and deadlines.

Responsibilities

• Manage front desk functions for calls, visitors, and mail distribution.
• Sort, match, and scan AP invoices and check requests.
• Process customer payments and allocate to correct accounts.
• Maintain customer files and digital/physical filing systems.
• Create new jobs in JD Edwards and prepare files for review.
• Keep vendor lists current and ensure vendor compliance.
• Reconcile AP statements monthly and support payroll review.
• Attend safety trainings as required.

Skills

Front desk

Accounts Payable

Accounts Receivable

Customer service

Time management

Detail oriented

Tools

JD Edwards

BCS

Job description

BELFOR is seeking an organized administrative professional to support a field office. You will handle incoming mail and calls, direct inquiries to the responsible party, and manage vendor and customer files.

Responsibilities include creating new jobs in JD Edwards, maintaining up-to-date job files for estimator review, and reconciling AP statements and vendor lists using JD Edwards and BCS.