Festival HQ Coordinator — Hybrid (Boulder) - Festival Passes

Sundance Institute; Boulder (CO); Hybrid; USD 30,000 - 33,000; Full time

Benefits offered by this job

Paid sick leave

Institute holidays

Employee assistance program

Employee Wellness Initiatives

Festival passes and benefits

Job summary

The Sundance Institute in Boulder, CO, is seeking a Festival Coordinator, Headquarters for a temporary, full-time position. Hybrid onsite work at our Boulder office is required, with some evenings, weekends, and holidays to meet deadlines. The role supports HQ operations for the Sundance Film Festival.

You will coordinate setup/teardown, manage inventory and vendor support, and assist in creating volunteer training materials to ensure a smooth festival experience for artists and patrons.

Qualifications

• 2 years experience in venue, event operations, or related.
• Valid driver’s license and successful completion of MVR background check.
• Outstanding verbal and written communication skills to work effectively with a variety of people.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential information.
• Ability to move items up to 50 lbs.
• Working knowledge of databases along with proficiency in Google Products preferred.

Responsibilities

• Coordinate setup, teardown, equipment and signage by deadlines.
• Plan venue needs with internal stakeholders to have the venue up and running by deadline.
• Update HQ Visio diagrams, maps and equipment timelines.
• Schedule meetings to review office needs and decor.
• Inventory HQ stored items pre-, mid-, and post-event.
• Provide daily operational support to HQ Venue Manager.
• Assist vendors and movers with deliveries and pickups.

Skills

Venue operations

Communication

Organization

Discretion

Lifting ability

Google Workspace

Tools

Visio

Google Workspace

Job description

The Sundance Institute in Boulder, CO, is seeking a Festival Coordinator, Headquarters for a temporary, full-time position. Hybrid onsite work at our Boulder office is required, with some evenings, weekends, and holidays to meet deadlines. The role supports HQ operations for the Sundance Film Festival.

You will coordinate setup/teardown, manage inventory and vendor support, and assist in creating volunteer training materials to ensure a smooth festival experience for artists and patrons.