Festival Coordinator, Headquarters

Sundance Institute; Boulder (CO); Hybrid; USD 30,000 - 33,000; Full time

Benefits offered by this job

Paid sick leave

Institute holidays

Employee assistance program

Employee Wellness Initiatives

Festival passes and benefits

Job summary

The Sundance Institute in Boulder, CO, is seeking a Festival Coordinator, Headquarters for a temporary, full-time position. Hybrid onsite work at our Boulder office is required, with some evenings, weekends, and holidays to meet deadlines. The role supports HQ operations for the Sundance Film Festival.

You will coordinate setup/teardown, manage inventory and vendor support, and assist in creating volunteer training materials to ensure a smooth festival experience for artists and patrons.

Qualifications

• 2 years experience in venue, event operations, or related.
• Valid driver’s license and successful completion of MVR background check.
• Outstanding verbal and written communication skills to work effectively with a variety of people.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential information.
• Ability to move items up to 50 lbs.
• Working knowledge of databases along with proficiency in Google Products preferred.

Responsibilities

• Coordinate setup, teardown, equipment and signage by deadlines.
• Plan venue needs with internal stakeholders to have the venue up and running by deadline.
• Update HQ Visio diagrams, maps and equipment timelines.
• Schedule meetings to review office needs and decor.
• Inventory HQ stored items pre-, mid-, and post-event.
• Provide daily operational support to HQ Venue Manager.
• Assist vendors and movers with deliveries and pickups.

Skills

Venue operations

Communication

Organization

Discretion

Lifting ability

Google Workspace

Tools

Visio

Google Workspace

Job description

Career Opportunities with Sundance Institute

Careers At Sundance Institute

Current job opportunities are posted here as they become available.

Our employees are distributed across four main hubs: Los Angeles, California, Boulder, Colorado, New York, New York, & Salt Lake City, Utah.

The Festival Coordinator, Headquarters is charged with assisting in the operational planning, implementation, and management of Headquarters (HQ) or Hub venue.

Working closely under the direction of Festival Manager, Headquarters, the Festival Coordinator, Headquarters supports Sundance Institute’s commitment to fulfilling a successful and positive Festival experience for all artists and patrons.

This temporary position works full-time (40 hours per week) from Wednesday, November 4, 2026 to Friday, February 19, 2027 and will be required to work extended hours, including some evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position is based out of our Boulder, CO office in order to work onsite in a hybrid capacity throughout its employment.

Top priorities include but are not limited to…

• Coordinating set-up, teardown, ordering equipment, furniture needs, signage installation, etc. by set deadlines.
• Planning and communicating venue needs with internal stakeholders to have the venue up and running by deadline.
• Updating Headquarters (HQ) Visio’s and spreadsheets, including maps, diagrams, equipment needs, timelines, etc.
• Scheduling meetings with internal departments to review and update their office needs, including furniture, linens, signage, equipment, etc.
• Reviewing and providing feedback on HQ decor (choosing linens, lamps, flowers, etc.).
• Inventorying HQ stored warehouse items and equipment pre-, mid-, and post-event.
• Updating the Headquarters “How-to” documents and reference guides.
• Creating a report both pre- and post-Festival to document existing and new damage to the venue.
• Providing daily operational support to the HQ Venue Manager to ensure successful operations, including performing walkthroughs, removing snow, cleaning, organizing, and opening and closing the venue daily.
• Assisting the Manager with creating volunteer training packets and directing onsite volunteers.
• Performing regular check-ins with each department working out of HQ to ensure prompt resolution to issues.
• Assisting vendors and movers with equipment and furniture deliveries and pickups as necessary.

You have the following direct or transferable skill sets:

• 2 years experience in venue, event operations, or related.
• Valid driver’s license and successful completion of MVR background check.
• Outstanding verbal and written communication skills to work effectively with a variety of people.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential information.
• Ability to move items up to 50 lbs.
• Working knowledge of databases along with proficiency in Google Products preferred.

You will be successful in this role if you...

• Problem-solve within your work so change can happen quickly and efficiently.
• Help bring the team together around common goals.
• Communicate clearly with internal and external stakeholders of varying levels and positions.
• Provide stakeholders with turnkey spaces that facilitate their event vision.
• Remain organized to keep yourself accountable for meeting deadlines.

In addition to an hourly pay of $22.25, this position* is eligible for benefits & perks, highlights include:

• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives
• Sundance Film Festival passes and benefits (varies each year)

*Applications open 10/06/2026 and will be accepted for at least one week