Festival Volunteer Logistics & Check-In Lead

Sundance Institute; Boulder, Northern (CO, KY); Hybrid; USD 26,000 - 36,000; Full time

Benefits offered by this job

Paid sick leave

Institute holidays

Employee assistance program

Wellness initiatives

Festival passes and benefits

Job summary

Sundance Institute in Boulder, CO, seeks a Festival Coordinator for Volunteer Check-in & Admin to manage logistics, communications, and inventories for the Sundance Film Festival. The role is full-time, hybrid, and based at the Boulder office during the festival window.

Responsibilities include coordinating training, communications, check-in operations, and asset management while supporting multiple departments to ensure a smooth volunteer experience.

Qualifications

• 2 years of experience in event logistics, operations, or related field.
• Valid driver’s license and successful completion of MVR background check.
• Outstanding verbal and written communication skills to work effectively with a variety of people.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential information.
• Working knowledge of databases along with proficiency in Google Products, and Airtable is preferred.
• Knowledge of Boulder is a plus.
• Legal authorization to work in the United States.

Responsibilities

• Coordinate volunteer check-in and logistics for the Sundance Film Festival.
• Manage Litmos training accounts for volunteers and track completion status.
• Audit and reconcile staff and volunteer distribution lists with HR.
• Prepare materials, check-in packets, and bags for volunteers and staff.
• Set up and maintain logistics and uniform rooms at the Volunteer Hub.
• Oversee wardrobe items, gear packs, credentials, and distribution of swag.
• Coordinate shipping materials and distribution of gear packs for remote employees.
• Support supply runs and organize Volunteer Hub assets and spaces.
• Plan luggage storage operations at start/end of Festival.

Skills

Communication

Organization

Confidentiality

Database knowledge

Tools

Google Workspace

Airtable

Job description

Sundance Institute in Boulder, CO, seeks a Festival Coordinator for Volunteer Check-in & Admin to manage logistics, communications, and inventories for the Sundance Film Festival. The role is full-time, hybrid, and based at the Boulder office during the festival window.

Responsibilities include coordinating training, communications, check-in operations, and asset management while supporting multiple departments to ensure a smooth volunteer experience.