Federal Programs Admin & Operations Coordinator

Transportation Security Careers; Bay Point (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Bay Point, CA seeks Program Assistants to keep offices organized and efficient. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records management, while maintaining accuracy across daily tasks.

The role involves handling multiple assignments, communicating with teams, and ensuring timely completion of work. Expect varied assignments and strict adherence to procedures in a dynamic environment.

Qualifications

• Experience supporting administrative or program offices in busy environments.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Skill in tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Ability to monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord

Customer service and professional comm

Multitasking and accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Bay Point, CA seeks Program Assistants to keep offices organized and efficient. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records management, while maintaining accuracy across daily tasks.

The role involves handling multiple assignments, communicating with teams, and ensuring timely completion of work. Expect varied assignments and strict adherence to procedures in a dynamic environment.