Program Assistant - Federal Admin & Operations

Travel Security Careers; Macomb (MO); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants to help keep offices and airport operations organized, accurate, and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management in a fast-paced environment.

Typical duties include preparing correspondence, maintaining electronic files, coordinating meetings, and assisting with payroll, timekeeping, and HR tasks as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience creating reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling.
• Ability to use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Records management

Calendar & deadlines

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistants to help keep offices and airport operations organized, accurate, and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management in a fast-paced environment.

Typical duties include preparing correspondence, maintaining electronic files, coordinating meetings, and assisting with payroll, timekeeping, and HR tasks as needed.