Federal Programs Assistant: Admin & Operations

TSA Hiring Service; Vienna (VA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants to keep offices organized and running smoothly. The role includes administrative coordination, data tracking, scheduling, and records management to support day-to-day operations.

In this position you will work with various teams, handle multiple assignments, and help ensure payroll, HR, scheduling, and other program areas function efficiently. Some vacancies may require different program-area focus.

Qualifications

• Specialized experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Using office software to organize information and support multiple assignments.
• Understanding payroll, timekeeping, or scheduling functions may be beneficial.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Attention to detail

Communication

Data entry

Customer service

Time management

Discretion

Multitasking

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistants to keep offices organized and running smoothly. The role includes administrative coordination, data tracking, scheduling, and records management to support day-to-day operations.

In this position you will work with various teams, handle multiple assignments, and help ensure payroll, HR, scheduling, and other program areas function efficiently. Some vacancies may require different program-area focus.