Federal Program Assistant: Office Operations & Compliance

Travel Security Careers; Village of Carthage (NY); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Paid leave and federal holidays

Thrift Savings Plan (federal 401k)

Flexible spending accounts

Job summary

Transportation Security Administration, Department of Homeland Security in Carthage, NY is seeking a Program Assistant to help keep offices organized and running smoothly. You will provide administrative and program support, coordinate daily activities, maintain records, and prepare internal communications.

The role emphasizes attention to detail, clear communication, data entry, and the ability to manage multiple assignments in a dynamic environment.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Tools

Microsoft Office or comparable workplace software

Records and document management

Job description

Transportation Security Administration, Department of Homeland Security in Carthage, NY is seeking a Program Assistant to help keep offices organized and running smoothly. You will provide administrative and program support, coordinate daily activities, maintain records, and prepare internal communications.

The role emphasizes attention to detail, clear communication, data entry, and the ability to manage multiple assignments in a dynamic environment.