Federal Program Assistant: Office Ops & Compliance

TSA Hiring Service; Penfield (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Penfield, PA seeks Program Assistant to help keep offices and field operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and day-to-day program needs.

The role emphasizes handling detailed information, managing multiple assignments, and effective communication across teams to keep an office on schedule.

Qualifications

• Specialized administrative experience preferred.
• Experience organizing reports, spreadsheets, or presentations.
• Tracking deadlines and performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and payroll/scheduling functions.
• Experience using office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data entry

Communication

Record keeping

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Transportation Security Administration in Penfield, PA seeks Program Assistant to help keep offices and field operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and day-to-day program needs.

The role emphasizes handling detailed information, managing multiple assignments, and effective communication across teams to keep an office on schedule.