Federal Program Assistant — Administrative Operations

Travel Security Careers; Hamilton (OH); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Hamilton is seeking Program Assistants to support office operations. You will provide administrative and program support, coordinate daily activities, track metrics, and maintain records.

The role involves preparing materials, scheduling, and assisting with payroll and other functions across various program areas. Applicants should be detail-oriented, able to manage multiple assignments, and communicate with diverse teams.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data tracking

Scheduling

Records management

Payroll support

Office software

Communication

Detail oriented

Multi-tasking

Tools

Microsoft Office Suite

Excel

Databases

Job description

Transportation Security Administration in Hamilton is seeking Program Assistants to support office operations. You will provide administrative and program support, coordinate daily activities, track metrics, and maintain records.

The role involves preparing materials, scheduling, and assisting with payroll and other functions across various program areas. Applicants should be detail-oriented, able to manage multiple assignments, and communicate with diverse teams.