Program & Operations Assistant - Administrative Support

Travel Security Careers; Hamilton City (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Hamilton City, CA seeks a Program Assistant to provide essential administrative and program support. You will assist managers and staff with daily activities, scheduling, records management, and data handling, ensuring operations run smoothly.

The role emphasizes attention to detail, cross-team communication, and maintaining orderly documentation across multiple assignments.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines and performance information.
• Proficient in office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Hamilton City, CA seeks a Program Assistant to provide essential administrative and program support. You will assist managers and staff with daily activities, scheduling, records management, and data handling, ensuring operations run smoothly.

The role emphasizes attention to detail, cross-team communication, and maintaining orderly documentation across multiple assignments.