Federal Program Assistant — Admin & Records

Transportation Security Careers; Amherst (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration seeks Program Assistants to provide administrative and program support to managers and employees, coordinate daily office activities, and help keep operations on schedule.

You will compile, organize, track, and analyze program information, maintain electronic records and reports, prepare correspondence and meeting materials, and support various program areas such as finance, HR, scheduling, and payroll.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Job description

The Transportation Security Administration seeks Program Assistants to provide administrative and program support to managers and employees, coordinate daily office activities, and help keep operations on schedule.

You will compile, organize, track, and analyze program information, maintain electronic records and reports, prepare correspondence and meeting materials, and support various program areas such as finance, HR, scheduling, and payroll.