Federal Program Assistant: Admin, Scheduling & Data

Travel Security Careers; Westville (IN); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration seeks Program Assistants to support office operations in Westville. Responsibilities include administrative coordination, data tracking, scheduling, records management, and internal communications.

The role suits detail-oriented individuals who can handle multiple assignments, work with diverse teams, and help keep offices running on schedule. Proficiency with Microsoft Office is expected.

Qualifications

• A specific college degree may not be required when qualification is based entirely on specialized experience.
• Experience in a busy office setting and ability to manage multiple tasks is advantageous.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization & detail focus

Written & verbal communication

Data entry & basic analysis

Microsoft Office

Records management

Calendar & deadline coordination

Customer service

Multitasking

Discretion with sensitive information

Education

Specialized experience in lieu of degree

Tools

Microsoft Office

Job description

The Transportation Security Administration seeks Program Assistants to support office operations in Westville. Responsibilities include administrative coordination, data tracking, scheduling, records management, and internal communications.

The role suits detail-oriented individuals who can handle multiple assignments, work with diverse teams, and help keep offices running on schedule. Proficiency with Microsoft Office is expected.