Federal Program Assistant: Admin, Scheduling & Data

TSA Hiring Service; Waunakee (WI); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Program Assistant opportunities in Waunakee, WI, are designed for detail-oriented individuals who can manage multiple tasks and communicate effectively across teams. You will support managers with administrative coordination, data tracking, payroll, and daily operations to help the office stay on schedule.

Responsibilities include organizing records, preparing reports, scheduling meetings, and ensuring accuracy and compliance.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry tracking basic analysis

Microsoft Office

Records and document management

Calendar meeting deadline coordination

Customer service and professional comm

Manage multiple assignments

Discretion handling sensitive info

Tools

Microsoft Office

Job description

TSA Program Assistant opportunities in Waunakee, WI, are designed for detail-oriented individuals who can manage multiple tasks and communicate effectively across teams. You will support managers with administrative coordination, data tracking, payroll, and daily operations to help the office stay on schedule.

Responsibilities include organizing records, preparing reports, scheduling meetings, and ensuring accuracy and compliance.