Federal Program Assistant — Admin & Operations

Travel Security Careers; Nunda Township (SD); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Nunda, NY seeks a Program Assistant to help keep offices and airport field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records management across various program areas.

Your day involves coordinating meetings, maintaining calendars, preparing reports and communications, and ensuring accuracy and compliance with procedures.

Qualifications

• Provide admin or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data tracking

Scheduling

Payroll

Records management

Microsoft Office

Communication

Attention to detail

Tools

Microsoft Office

Job description

Transportation Security Administration in Nunda, NY seeks a Program Assistant to help keep offices and airport field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records management across various program areas.

Your day involves coordinating meetings, maintaining calendars, preparing reports and communications, and ensuring accuracy and compliance with procedures.