Federal Program Assistant — Admin & Operations

Travel Security Careers; Fairfield (ID); On-site; USD 21,000 - 36,000; Full time

Job summary

The Transportation Security Administration in Fairfield, ID seeks Program Assistants to provide administrative and program support, coordinate daily office activities, and help track and analyze data to keep operations organized and on schedule.

In this role you will schedule meetings, maintain records, prepare reports, and liaise with managers, timekeepers, payroll staff, and external contacts while upholding agency procedures and security requirements.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data tracking

Scheduling

Records management

Microsoft Office

Communication

Tools

Microsoft Office Suite

Job description

The Transportation Security Administration in Fairfield, ID seeks Program Assistants to provide administrative and program support, coordinate daily office activities, and help track and analyze data to keep operations organized and on schedule.

In this role you will schedule meetings, maintain records, prepare reports, and liaise with managers, timekeepers, payroll staff, and external contacts while upholding agency procedures and security requirements.