Administrative Program Assistant — Office Ops & Data

TSA Hiring Service; Moreland (ID); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health benefits

Federal retirement program

Paid holidays

Job summary

Transportation Security Administration, Department of Homeland Security in Idaho is seeking a Program Assistant to provide essential administrative and program support across various TSA functional areas. You will help coordinate daily activities, prepare documentation, and maintain organized records to ensure smooth operations.

The role emphasizes attention to detail, effective communication, and the ability to manage multiple assignments while meeting deadlines.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Attention to detail

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Idaho is seeking a Program Assistant to provide essential administrative and program support across various TSA functional areas. You will help coordinate daily activities, prepare documentation, and maintain organized records to ensure smooth operations.

The role emphasizes attention to detail, effective communication, and the ability to manage multiple assignments while meeting deadlines.