Federal Program Assistant — Office Ops & Data Tracking

Travel Security Careers; Tiffin (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, in Tiffin, OH, seeks Program Assistants to support administrative coordination, data tracking, scheduling, payroll, and records management. Ideal candidates are detailed, organized, and capable of handling multiple assignments while communicating with diverse teams.

Responsibilities vary by program area but include preparing correspondence, maintaining records, and coordinating meetings.

Qualifications

• Specialized experience required as stated in the vacancy.
• Experience providing administrative or program support in a busy office.
• Experience tracking deadlines, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written communication

Verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar management

Deadline coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, in Tiffin, OH, seeks Program Assistants to support administrative coordination, data tracking, scheduling, payroll, and records management. Ideal candidates are detailed, organized, and capable of handling multiple assignments while communicating with diverse teams.

Responsibilities vary by program area but include preparing correspondence, maintaining records, and coordinating meetings.