Federal Program Assistant - Admin & Data Coordination

Transportation Security Careers; Clifford (IN); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Federal benefits package

Paid leave and federal holidays

Thrift Savings Plan (TSP)

Job summary

Transportation Security Careers is seeking a Program Assistant to provide administrative support for TSA managers and staff in Clifford, VA. The role covers daily office activities, project coordination, and handling routine program data.

You will maintain electronic records, prepare reports, and manage correspondence and meeting materials while ensuring accuracy and compliance with procedures. A strong focus on organization and communication is essential.

Qualifications

• Strong organizational skills with attention to detail.
• Clear written and verbal communication abilities.
• Proficient data entry, tracking, and basic analysis.
• Experience using MS Office or comparable software.
• Familiarity with records and document management.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with payroll, timekeeping, finance, HR, scheduling, or other areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance with procedures.

Skills

Organizational skills

Written and verbal communication

Data entry and basic analysis

MS Office proficiency

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Careers is seeking a Program Assistant to provide administrative support for TSA managers and staff in Clifford, VA. The role covers daily office activities, project coordination, and handling routine program data.

You will maintain electronic records, prepare reports, and manage correspondence and meeting materials while ensuring accuracy and compliance with procedures. A strong focus on organization and communication is essential.